Covid Campus Plan

Updated: September 3rd, 2020

We are committed to taking risk management seriously, and we consider the health and safety of our Racers a top priority. In light of the COVID-19 pandemic, we want you to understand our efforts to manage the health and safety of Racers. We are focused on taking all reasonable measures to prevent the spread of COVID-19 on our campus.

We have strengthened our standard cleaning procedures, while adding new equipment and increased frequency measures for things such as wiping down common touch points, dining hall areas, bathrooms, showers and other equipment. Additionally, we have taken measures to monitor and address symptomatic Racers by introducing a pre-arrival health screener, daily health assessment, temperature checks, and protocols to isolate, confirm, respond, and remove any Racer, leader or staff with suspected COVID-19.

Our squad leadership will arrive on campus two weeks before the Racers do and will be fully trained on new policies and protocols.

This situation continues to change daily, and as such, we will adapt and adjust our protocols and procedures as we follow the guidance provided by the CDC and local health departments, and our assessment of best practices.

Arrival and Drop Off

Regardless of the arrival method (car, shuttle, or air) we are asking Racers to use enhanced protocols including temperature checks, masks in transit, sanitation during travel, and limited exposure to the public. We’re revamping our drop-off procedures to help prevent any unnecessary exposure.

If you are dropping your Racer on campus, you must arrive during the specified time. There will be staff and signage to direct you once you are on campus. State regulations currently prohibit family members from getting out of the car during drop off.

Health Protocols

I Am Healthy Today System

We are enrolling all Racers, squad leadership and program-related staff in this HIPAA-compliant program which will require quick daily check-ins and a general health assessment. Personal phones can be used to access the program with verification of its completion sent to Adventures staff.

Participants will fill out a quick assessment (30 seconds) and receive a daily rating (green, yellow or red) based on the information they submit.

A green shield indicates they are good to continue with their day. A yellow shield initiates a telemedicine call with a doctor to determine if they are good to continue participating or whether they need to isolate. A red shield initiates the quarantine and testing process.

The cost of the Covid-related telemedicine call is included in the program. If a test is indicated, this program gives us the ability to do that quickly. If the I Am Healthy Today assessment determines that a participant should be tested, the participant must agree to be tested in order to continue to be part of the Adventures in Missions program. Each required test will be $150. If a participant's insurance does not cover the cost of the test, or if the insurance company operates on a reimbursement model, then the participant will need to pay for each test at the time of testing. However, there will be a doctor’s prescription ordering the test - which increases the likelihood of insurance coverage.

Racers will receive information about the program and begin using it prior to their arrival on campus.

Pre-Arrival Covid Testing

Current state regulations in Georgia require proof of a negative Covid test done within 12 days of arrival. If Racers arrive without this, they will not be allowed to register.

We are aware of issues, which can vary from state to state, including the lack of testing availability for asymptomatic individuals, possible test shortages, and the fact that some testing sites only report positive results. We are actively working on solutions for these things and will provide updates as we have information. In the meantime, Racers are encouraged to be proactive and to begin to explore their local options before they are in the 12-day pre-arrival period. Consulting your primary care physician, and explaining the situation to them, may increase the options available to you.

Temperature Checks

Temperatures will be taken for every incoming Racer upon arrival using a thermal screening kiosk with facial recognition software. If a Racer is found to have an elevated temperature, they will be separated from the group for further evaluation away from other Racers and staff.

Leaders and staff who directly interact with Racers will do daily temperature checks using the screening kiosk mentioned above.

Medical Staff

We will have access to a nurse and capacity to assess cases as they arrive in real time by doctors via telemedicine.

Sanitization Protocols

Constant Hand Washing/Hand Sanitization Protocol

We will make high-percentage alcohol-based hand sanitizer available in key locations throughout our campus. Additionally, our staff will be trained to encourage every Racer to develop the habit of using hand sanitizer when entering areas such as the dining hall and training rooms.

Every Racer, leader and staff will be trained on the importance of keeping their hands clean. For Racers, we specifically cover good hygiene - including proper handwashing - during orientation shortly after their arrival. Additionally, our leaders and staff are trained on our policies and standards for ensuring Racers are taking advantage of the handwashing stations and hand sanitizer.

Cleaning Protocols

Our buildings will be rigorously cleaned daily by staff according to our disinfectant protocol. This process is something we intentionally train our staff on, and one we oversee with daily checklists and accountability. Bathrooms are sanitized, floors are mopped, and surfaces are disinfected.

We have made an investment in electrostatic sprayers that are highly effective in destroying viruses, including COVID-19, and are currently being used in hospitals, daycares, and on commercial airplanes. Alongside our already rigorous sanitation procedures, they will be used daily to spray our buildings, meeting rooms and more with an organic liquid disinfectant approved by the EPA for use against COVID-19.

Distancing and Isolation Protocols

Limiting Who Comes Onto Campus

We will be severely limiting access of non-program participants onto our property. This includes families, friends, vendors and staff whose presence is not required on campus in order to do their jobs.

Vendors, delivery and maintenance workers will be operating in accordance with social distancing and protective gear guidelines.

Drop off protocols are outlined above.

Limiting the Amount of On and Off Campus Movement or Interaction

The ability of participants to leave campus - whether it is for a quick run to the grocery store or a weekend away - will be determined by state guidelines and best practices. Current state regulations are beginning to allow limited off campus time for ‘camp related activities’. This will still strictly limit the ability to leave campus but will remove some of the previous restrictions related to testing before coming back on campus.

There will be intentional separation of staff (who come and go) and the Racers. We have moved all staff offices into one building in order to free up the other building for Racer use.

The options for ministry will be determined in large part by regulations governing the ability to leave campus.

On Campus Physical Distancing

Racers will be divided into cohorts based on squads (including the Racers and the squad leadership). Cohorts will be kept separate from each other, including during meal times, teaching and training times, worship times and other activities. By avoiding multi-squad gatherings on campus, we provide additional levels of protection to Racers, leaders and staff. This does mean that some teaching will be delivered via live stream rather than in person, but will be delivered to the whole squad - and their leadership team - together.

Meal preparation and service will be handled in such a way that Racers are not handling shared items (plates, utensils or serving implements) or going through buffet lines.

We have a large campus and will utilize our outdoor space as much as possible.

Racers will begin by sleeping in their individual tents (with an indoor contingency plan in the case of severe weather). As the weather changes later in the fall, we will be moving them inside to a sleeping area that complies with the guidelines in place at that point for sleeping proximity.


When Racers are in the presence of people not in their cohort group, and where it is not possible to maintain a 6 foot distance, they will need to wear a mask.

Staff, coaches, teachers and others who are moving on and off campus will wear masks around Racers when they cannot socially distance.


We have set aside space in a house we own adjacent to campus for use in the unfortunate event one or more Racers contract an illness that might spread. We will employ specific quarantine protocols to ensure that illnesses are caught and contained quickly.

In the event that an illness - including COVID-19 - presents on campus, our protocol is structured to Isolate, Confirm, Respond, and Remove the impacted Racer.

Partnership with Parents

Informed Choice

Ultimately, the choice to attend the World Race program on our campus this fall is a personal one. While your Racer may legally be an adult, we understand that you are part of this decision as well. If you are uncomfortable with the risks of COVID-19 in a camp-like setting, or with your Racer’s interaction with our staff and other Racers, you have several options available to you. Your Racer should know what those options are, or you can contact Betty Means (head of Parent Ministry) with your questions.; 770-744-4542


If there is a case of COVID-19 on campus we will first notify the emergency contacts listed on that Racer’s application. While this is normally the parents, in some instances a Racer may have listed someone else.

After the emergency contacts of the Racer have been notified, we will let all parents know that there has been a case on campus.

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